Job Opportunities > Admissions & Residence Life Coordinator - Georgian Green Student Residence

Admissions & Residence Life Coordinator - Georgian Green Student Residence

updated on 9:46 AM, March 13, 2022
Province: Barrie, Ontario
Position: Admissions & Residence Life Coordinator
Deadline: March 31, 2022

Job Description / Duties

Essential Functions and Basic Duties

Administration and Building Management

• Perform admission functions: leasing process (registration, process payments, room assignments and changes as well as all related correspondence.
• Prepare and maintain rent roll - move- in & move- out reports.
• Prepare resident notices and coordinate delivery including rent receipts
• Perform financial transactions and end of day POS functions
• Prepare and deliver bank deposits
• Coordinate the turnaround time of the residence(s) during appropriate times (e.g., move-in, move-out, winter break, etc.).
• Oversee admissions process and occupancy management of assigned residence(s).
• Manage all aspects relating to the Residence Life Office. This includes, but is not limited to, supplies, cleanliness, and access.
• Monitor RA activities and event spending and manage budget.
Departmental Responsibilities
• Maintain the property social media account(s).
• Liaise and support institutional recruitment efforts with a focus on promoting off campus residence living.
• Connect with contacts within the local community who support student development, such as various college departments (GCSA, International, Housing), local businesses, emergency services, and regional health services.
• Maintain regular communication with the ResLife Team (Manager, Finance, RAs, CA, Facilities & Contractors).
Crisis and Incident Management
• Serve as part of the departmental rotation of on-call staff.
• Be familiar with and follow the Georgian Green policies and procedures.
• Perform mediations and interventions as needed.
• Coordinate with outside agencies in response to crises.
• Serve as a conduct administrator for the assigned residence(s). This includes, but is not limited to, management of the incident report database, investigating incidents, and following up with student concerns.

Student and Staff Development
• Maintain visibility and presence within the assigned residence community.
• Develop an engaged and inclusive residence community by developing and implementing a Community Development Model, leading a Residence Orientation, and implementing social and educational programming.
• Assist with Recruiting, hiring, training, evaluating, and mentoring a team of Resident Advisors and/or Community Advisors.
• Liaise, collaborate, and partner with institutional partners to support the needs of students.
• Create and deliver training sessions for the Residence Life Staff. These trainings include, but are not limited to:
 Community Building
 Leadership and Teamwork
 Ethics and Role Modeling
 Diversity, Social Justice and Inclusion
 Mental and Emotional Health
 Academic and Personal Development
 Programming
 Roommates
 Communication Strategies
 Safety and Crisis Management

Qualifications / Required Skills

• 1-3 years of experience working in a residence setting at a post-secondary institution.
• Well-developed, strong interpersonal skills (effective communication, active listening skills, etc.).
• Flexible and creative thinking, and ability to adapt approach based on scenario that could change in the moment.
• Strong leadership skills and ability to work well on diverse teams.
• Conflict resolution skills, and the ability to problem solve and make difficult and informed decisions.
• Ability to develop and deliver related and relevant training programs. ASIST, First Aid/CPR, and/or Narcan/Naloxone training preferred (will be provided if not already obtained).
• Training and certifications such as ASIST, Mental Health First Aid, Non-crisis intervention, student conduct administration training, would be an asset.
• Supervisory-related experience and experience developing programs and activities is an asset.
• Highly developed computer literacy programs such as MS Word, Excel, PowerPoint, and Access.
• Proven ability of strong records management and contract administration knowledge to maintain organized information systems and records for projects and/or occupancy.
• Excellent written skills with an emphasis on spelling and grammar
• Excellent organizational and time management skills with the ability to effectively manage deadlines and priorities
• Exemplary customer service and interpersonal skills with ability to interact effectively with all levels of internal and external representatives to provide residence services at the level required by the organization
• Be comfortable working at times in an unpredictable and stressful environment both independently and as part of a team of diverse individuals
• Ability to exercise professional judgment in a highly confidential environment

Additional Information

Other Duties
• Demonstrate an ability to manage a complex set of competing priorities.
• Demonstrate an interest in students who come from a diverse range of backgrounds, and have an ability to relate well to their needs and concerns.
• Develop and maintain internal and external relationships. This includes but is not limited to, institutional committees/offices, Georgian College affiliates, Simcoe County partners, OACUHO, ACUHO-I, CACUSS, etc.
• Other duties as assigned.

• Company events
• Health Care/Dental care/Wellness & Vision care after probation completion.
• Paid time off (vacation)

COVID-19 considerations:
Mask wearing enforced; social distancing; self-assessment entry; handwashing stations; frequent deep cleaning; sanitization stations

Work remotely:
• No

Contact Information

To Apply: Submit your resume and cover letter to the Residence Manager via email: manager@georgiangreen.com

Employer Profile

The Georgian Green Student Residence (GGSR) has been housing students of Georgian College in Barrie since 1989. The goal of the ResLife team at Georgian Green is to provide an intellectual and social residence community conducive to the pursuit of academic studies, personal development, and that meets the changing needs of a diverse student population. Reslife supports student success by encouraging growth, educating character, and enhancing their college experience.

We are currently looking for a highly motivated, enthusiastic candidate for this hybrid and position: Admissions & Residence Life Coordinator. In this challenging position, you will report to the Residence Manager, and be responsible for the admissions process for our 257 bed residence as well as overseeing the day-to-day operations of the Resident Advisor staff and the engagement of our residents.

This position will work closely with the facilities team to ensure a safe and well-maintained and safe living environment. The successful candidate will be responsible for keeping the residence at full occupancy and will work with external providers to market and recruit students. Duties will include; all tasks related to the admissions and leasing process (registration, payment, room assignment/changes etc.. overseeing the activities of the Community Advisor (CA) and Residence Advisors (RA), assisting in hiring of new RAs and coordinating/facilitation of their orientation and training.

The position is required to live in the residence and participate in a rotating on-call schedule. Non-Traditional Full-time hours - evening work and some weekend work is required. Please note this is a term position, of approximately 12 months, with the possibility of renewal.

NOTE: A valid G Driver’s License and vehicle is an asset.

GGSR welcomes individuals who have demonstrated commitment to upholding the values of equity, diversity, and inclusion and will partner with us in expanding our EDI capacity. We encourage applications from equity-deserving groups, including Indigenous Peoples, Black-identified persons, other racialized persons, persons with disabilities and those who identify as women and/or LGBTQ2SIA+.